Important iPad information!

This letter is going home today!! Please ask your child for it! All forms must be returned to homeroom teachers by September 20, 2013! Thank you! It is important that families read through all of the information that is sent home and the ones online at the website shown below. Please contact the office if you have any questions. 

Copies of each document are shown below.

Page 1 - Introduction Letter

Dear Parent(s)/Guardian(s),

September is here! Classes have started and we are very excited to launch the 1-to-1 iPad initiative at our school.

In preparation for the official iPad rollout, scheduled to begin at the end of this month, there are a few details here at the school level that we need to address ahead of time so we can hit the ground running when the iPads arrive.

First, we need to ensure that all Middle Years students have a dedicated Apple ID for their use as part of the project.

And second, we need to collect the appropriate paperwork and fees from parents who wish to allow their child to take the iPad home with them at the end of each school day.

In the interests of minimizing our paper use, all information related to the Apple ID and forms and payments required from parents has been prepared and posted to the Division website at the following address:

http://www.sjsd.net/myipad

Parents without internet access who may require a printed copy of this material may request a package from the school office. Please call 204-888-4898 to get a printed copy of this material.

The material posted online consists of three sections:

Online Section 1: The Apple ID

This section addresses the need for a student to have an Apple ID and also answers the questions we anticipate parents may have regarding the Apple ID.

Part 2: Creating an Apple ID  

This section details the steps for parents to follow in order to create an Apple ID for their child.

Part 3: iPad Take Home Agreement and Caution Fee Details

This section details the iPad Take Home Agreement for parents and the related optional Caution Fee.

The printed material that you are receiving as a part of this information package includes:

iPad Deployment Preparation Checklist for Parents

All parents are required to complete and return this form to the school. It outlines the tasks that need to be completed by the parent/guardian and what other information, forms and payment are required to be submitted to the school in advance of the iPad deployment.

St. James-Assiniboia School Division iPad Take Home Use Agreement: IJNDC-E4

There are two copies of this form included in this package. The white copy is for parents to retain for their information and the colored copy is to be completed, signed and returned to the school along with the Deployment Preparation Checklist, only if you wish to have your child take the iPad home.

St. James-Assiniboia School Division iPad Optional Caution Fee Form: IJNDC-E5

Again, there are two copies of this form included in this package. The white copy is for parents to retain for their information and the colored copy is to be completed, signed and returned to the school along with the Deployment Preparation Checklist, and $25.00 (cash or cheque), only if you wish to participate in the iPad Caution Fee Program.

Please take some time to carefully review the information posted online. Again, for parents who do not happen to have internet access, please contact the school for a printed copy of the information package. We would be happy to send one home with your child.

Staff will be available in the GWMS office from Monday, September 16 until Thursday, September 19, 2013 (3:30 PM – 5:30 PM) and during our Meet the Teacher evening planned for Tuesday, September 17^th beginning at 5:30 PM to assist parents who may be having issues creating an Apple ID for their child. Parents can pop into the school office anytime during the day from September 19 until September 20 to receive assistance (8:00 AM  – 3:30 PM) as well.

iPads are scheduled to be delivered to the school before the end of September. In order to ensure a smooth rollout in classes, we need to collect the information, forms and fees from parents as soon as possible.  I am, therefore, asking that parents please return the iPad Deployment Preparation Checklist along with any other applicable documents and fees no later than Friday, September 20^th.

I thank you in advance for your prompt attention to this matter.

Sincerely,

Mr. Andrew Mead

Principal: George Waters Middle School

204-888-4898

amead@sjsd.net

Page 2 - Parent Checklist 

(to be returned to homeroom teachers)

iPad Deployment Preparation Checklist for Parents

We understand that this package represents a significant amount of information for parents to digest all at once. To help simplify things and ensure you and your child are ready for the official launch of the iPad project in the coming weeks, here is a checklist of what we are asking parents to do.

Please return this page along with any other necessary forms and payment to your child’s homeroom teacher by September 20th.

                               

Student Name: ___________________________     Grade:            _________   Room:  _________

1. Review the Acceptable Use Policies

______I have read the Division’s Acceptable Use Policies as published on the Division website at http://www.sjsd.net/myipad

2. Create a dedicated Apple ID for your Child (if necessary)

______I have created a dedicated Apple ID for my child, or my child already has a dedicated Apple ID.

My child’s Apple ID is:    ____________________________________________________

                                                    (Indicate only the Apple ID itself, not the password.) 

We are asking parents to provide the school with the Apple ID as it is required as part of the initial setup procedure that teachers will walk students through when the devices are first deployed. Students will also need to know the password for the account at the time when we first deploy the iPads.

3. Home Use Consent

Please indicate your preference as it relates to your child taking the iPad home.

_____I do not wish to allow my child to bring the iPad home.

                                      

_____I wish to allow my child to bring the iPad home. If you have checked this box please continue below...

                                                 

_____I have completed and signed the colored form titled “St. James-Assiniboia School Division iPad Home Use Agreement: IJNDC-E4”.

                                                

 And finally... check one of these two boxes....

                                                

_____I wish to participate in the iPad Caution Fee Program. I have completed and signed the colored form titled: “St. James-Assiniboia School Division iPad Optional Caution Fee Form: IJNDC-E5”. I have included the form, $25.00 cash or a $25.00 cheque payable to “George Waters Middle School”.

                                                

_____I do not wish to participate in the iPad Caution Fee Program. I will assume full financial responsibility for replacement of the iPad and related accessories in the event of damage or loss.

____________________                                                           ___________________________________

Parent/Guardian Name: (Please print)                              Parent/Guardian Signature

____________________                       

Date

Page 3 - Policy IJNDC-E-4L
(one copy for home and one copy to be returned to homeroom teachers)

ST. JAMES-ASSINIBOIA SCHOOL DIVISION Policy  IJNDC-E-4L

One Copy Remains at School; One Copy to Parents/Guardians

ST. JAMES-ASSINIBOIA SCHOOL DIVISION iPAD HOME USE AGREEMENT

The St. James-Assiniboia School Division (SJASD) is pleased to supply all Grades 6, 7 and 8 students with a 16GB Apple iPad Mini for use during the school year.

As the intent of this initiative is to make digital technology an integral part of curriculum and instruction, we encourage parents/guardians to allow their child to take the iPad home with them at the end of each school day.

Parents/guardians wishing to grant such permission are required to complete and sign the iPad Home Use Agreement.

Security

• iPads are issued and registered to an individual student. The student is responsible for their assigned iPad at all times.

• Any loss or theft must be reported to the school administration and/or local Police immediately.

• For security reasons, students are required to have a pass code on their iPad.

• Parents/guardians and School Administration (Principal, Vice Principal) will have the right to their child's iPad login credentials.

• Internet content filtering is in place while the student is using the iPad at school. Content filtering is not active while connected to any Wifi network outside of the school. Student’s access to the internet in such circumstances is at the student’s own risk.

• All SJASD management profiles installed on the iPad are mandatory and may not be removed. These items are used to configure the device and provide apps to students.

• The student is responsible for maintaining the confidentiality of any accounts and passwords they create, and they accept responsibility for all activity that occurs under their account.

Responsibilities

• The student is responsible for maintaining the confidentiality of any accounts and passwords they create, and they accept responsibility for all activity that occurs under their account.

• The SJASD Acceptable Use of Digital Technologies and Communications (IJNDC) policy applies at all times and in all locations the iPad is used. Although the School Division acknowledges that the iPad will also be used for personal purposes, the primary purpose of the iPad Program is to use the iPad when and where it is appropriate as an educational tool.

• Cost for replacement and/or the repair of damages that are not covered by the warranty and that occur to the iPad while it is assigned to a student are the sole responsibility of the undersigned parents/guardians.

• Estimated costs for lost or damaged iPad accessories include:

- Full replacement costs of an iPad Mini: $360

- Power Adapter: $20

- Syncing Cable: $20

- iPad Case - $20

Note: These costs are estimates only and may be subject to change.

• Optional Caution Fee – Parents/guardians may purchase a one-time, non-refundable Caution Fee for $25.00 that will cover the replacement of an iPad, once, as per Optional Caution Fee Form (IJNDC-E-5). Complete form IJNDC-E-5.

• Parents/guardians may consult with their home insurance provider to determine the extent of their policy coverage with respect to the costs of repair or replacement of the iPad.

• iPads and all related accessories (charger, cable and case) must be returned to the school administration if the student is no longer enrolled at the school where the iPad was originally assigned.

• Students are required to report any mechanical or technical issues with the iPad to the school.

• iPads and all related accessories must be returned to the school in good condition and in working order on the last scheduled day of classes of the school year. The iPad will be re-issued to student at the beginning of the next school year.

• As the iPad is an integral part of curriculum and instruction, students choosing to take the iPad home are responsible for the charging of their iPad and ensuring that a charged iPad is available for all classes. Students should plan on charging their iPad while at home for use the next school day.

• As a parent/guardian, I will discuss our family’s values and expectations regarding the use of the Internet and email at home and will supervise my child’s use of the iPad at home.

All communications and files may be accessed by network administrators at any time, so that the Division can administer and operate the Division networks; conduct investigations into violations of this or other policies; comply with Division duty, under provincial legislation, including the duty of the Division to provide a safe school environment, under the Public Schools Act.

By our signatures below, we agree to the responsibilities and guidelines listed above, the stipulations set forth in Policy IJNDC and corresponding regulations (IJNDC-R) and acknowledge receipt of and financial responsibility for the care and protection, under any and all circumstances, of the 16 GB iPad Mini, charger, sync cable and case.

Please Check One:

___ CAUTION FEE ___NO CAUTION FEE

Parent or Legal Guardian             Signature Student Signature

Page 4 - Policy IJNDC-E-5L 
(one copy for home and one copy to be returned to homeroom teachers)

ST. JAMES-ASSINIBOIA SCHOOL DIVISION iPAD OPTIONAL CAUTION FEE FORM

• The iPad Optional Caution Fee is a one-time (available only once while the student is enrolled at a St. James-Assiniboia School Division middle years school), non-refundable $25.00 fee available to the parent/guardian whose child is taking the iPad home.

• Parents/guardians are to make cheques payable to the school and submit to the school office.

• The Optional Caution Fee will cover the one-time loss, theft, or accidental damage of the iPad and related accessories and does not cover negligent or willful damage.

• Parents/guardians must sign the form below. One copy will remain at the school, and one will be given to the parent/guardian.

• A cheque that is returned due to non-sufficient funds voids the caution fee and the parent/guardian assumes full responsibility for the replacement or repair of the iPad.

**NOTE: The Optional Caution Fee is available to parents/guardians for the first iPad only.

By signing below, I agree to the Caution Fee Guidelines listed above. Enclosed is the $25.00 one-time, non-refundable caution fee.

Student Name (please print)

Parent or Legal Guardian Signature

Printed Name

Date